When do they start mailing w2

For instance, employers can get an early start verifying or updating employee information like names, addresses and Social Security numbers or Individual Taxpayer Identification Numbers. They should also ensure their company's account information is current and active with the Social Security Administration before January.

Businesses should also order paper Forms W-2 early if needed. Automatic extensions of time to file Forms W-2 are not available. If you make an error, put an "X" in the "Void" box, use the next Form W-2, and start again. Don't write "corrected" on the next Form W Because Form W-2 is printed with two forms on a single page, send in the whole Copy A page the page printed with red ink to the SSA even if one form is blank or void.

Don't cut or fold the page. Don't staple Forms W-2 to each other or to Form W If a box doesn't apply, leave it blank. Page Last Reviewed or Updated: Nov She worked for a daily newspaper for 10 years and has been a freelance writer for more than 15 years. She has contributed to Divorce and Revolution Health Group, among other publications. Small Business Managing Employees Employees. Advice on Mailing W-2s to Employees. If your efforts to get a copy from your employer have proved fruitless, call the IRS toll-free at During that call you'll need:.

Your name, address, phone number and Social Security number. Your employer's name, address and phone number. The dates you worked for the employer. An estimate of your wages and federal income tax withheld last year. Your last pay stub of the tax year should have these amounts.

With this information, the IRS will contact your workplace about the missing tax document. Filing without a W-2 will slow down processing of your return, but that might be preferable to waiting for your company to get you another copy. It's also an option if your employer went out of business and you can't track it down to request W-2 data. This document asks you to estimate your wages and taxes withheld last year. Again, your final pay stub can help provide these figures.